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Policies

Corporate Policy on Modern Slavery and Human Trafficking.

Ensafe Consultants is committed to maintaining and enforcing effective systems and controls to ensure compliance with the Modern Slavery Act 2015

We recognise modern slavery is a criminal activity and a violation of human rights. The deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain is unacceptable. For these reasons, slavery and human trafficking is a matter of zero tolerance within the company and endorsed by this Policy.

It is our approach to comply with all laws and regulations relevant to our business in which we operate to and endeavour to ensure slavery, servitude and forced or compulsory labour is not taking place anywhere within our own business, our contractors we use and in any of our supply chains.

We undertake all reasonable and practical steps, including a vigorous contractor and supplier approval process to ensure our approach is reflected in that of the organisations that we are working with or associated with.

To ensure that our standards are being implemented throughout the businesses of our suppliers and that local legislation and regulations are complied with by using agile inspections and audit.

We operate a whistleblowing policy and system to allow concerns to be raised sensitively and we will assess any instances of non-compliance on a case-by-case basis and will take appropriate remedial action.

Environmental Policy 

  • Both companies affirm their commitment to global environmental protection and recognises the importance of incorporating environmental issues within their business decisions and activities.
  • The organisations acknowledge the potential for serious environmental impairment which could arise from their contractual operations if these were not carried out in an environmentally responsible and quality manner at all times. Ensafe Consultants are committed to complying with the requirements of the UK Environmental Protection Act 1990/ROI Environmental Protection Agency Act 1992, and all legal duties and obligations imposed by other Environmental Acts and Regulations.
  • Ensafe’s aim is to achieve this using five core guidelines which are:
  • Setting measurable environmental targets and objectives.
  • Implementing suitable control processes and procedures.
  • Actively researching new technology to aid its moral and legal environmental obligations.
  • Monitoring and reviewing the impact of Ensafe’s activities regularly.
  • Working with our Interested Parties to ensure that any environmental impact is considered and mitigated.
  • Essentially the organisation will:
  • Operate and communicate the Environmental Management System, wherever practicable and ensure it meets with the requirements of relevant International Standards.
  • Wherever possible, work within the legislative constraints to which the company complies in order to protect the environment with regard to aspects of work that are environmentally significant.
  • Educate, train, engage and motivate its interested parties to work in a manner which maximises environmental protection and ensure the effective communication of the Ensafe’s Environmental Policy, Objectives and Procedures.
  • The organisation will actively commit to the reduction and prevention of pollution or polluting agents.
  • Take action with regard to legitimate concerns of Employees, Clients, Regulators, Public, Insurers or other bodies with regard to improving the environmental performance of its business.
  • Work with our identified interested parties to reduce waste being sent to landfill by the effective use of the reduce, recycle and reuse processes where possible.
  • Where possible improve environmental efficiency and sustainability by the effective management of our buildings, equipment, consumables and vehicles.
  • Ensure that the organisation strives for continual improvement in its environmental performance and Environmental Management System.
  • Ensafe are committed to working with our Interested Parties to ensure that we have a minimal impact on the environment by management initiatives and to actively encourage all aspects of the business to be environmentally conscious in our.
  • Recognising our environmental impact and monitoring our management systems will help drive policy changes and in the long term contribute towards more decarbonised energy systems, environmental and energy law, climate change and biodiversity and conservation and sustainable aquaculture.
  • The management are committed to regularly reviewing this Policy Statement in order to ensure its continuing suitability for our business needs, legislation and identified Interested Parties.

Health and Safety Policy 

In the conduct of its business, Ensafe commits itself, so far as is reasonably practicable, to ensure that the Health and Safety and Wellbeing of all its employees and any other identified Interested Parties is our top priority.

This Policy Statement with the supporting processes is to show top management is committed to ensure that all relevant health and safety risks are identified, and suitable processes, controls and provisions are arranged. This is to, where practicable, eliminate and reduce any potential OH & S risks that are created as part of Ensafe’s activities or business as usual operations.  Ensafe recognises that not only do we have a legal duty under the UK Health & Safety at Work Act 1974/ROI Safety, Health & Welfare Act 2005 and associated legislation, but we also have a moral duty to ensure that the company’s activities do not increase the chance of any harm, ill health or damage to any employees, identified Interested Parties, equipment or buildings.

Ensafe strongly believes that employees are the most valuable asset an organisation has and as such employees should be able to carry out their daily task with minimal risk to their own Health, Safety and Wellbeing in line with the Companies Visions and Values Ethos.

The Company operates an Integrated Management System that has gained the ISO 45001 certification within the UK.  In order for Ensafe to meet or exceed its responsibilities the management are committed to:

  • Actively bringing this policy to the attention of its employees, clients and all other identified Interested Parties.
  • Ensure that during operations, the health and safety of employees, and Interested Parties are not compromised.
  • Ensure health and safety responsibilities are assigned and communicated to all relevant parties
  • Ensure that any accidents, incidents and close calls are investigated, and any actions implemented.
  • Ensure that the organisations fulfil their compliance to all applicable and relevant Statutory Legal Legislation, Approved Codes of Practice, Industry Best Practice, Railway Standards and any other Client specific requirements.
  • Ensure management is committed to a programme of continual improvement with regards the reduction of health and safety risks across its business using a range of SMART objectives.
  • Ensure that suitable premises, welfare facilities, PPE, equipment, plant and vehicles are maintained and tested as per the manufactures guidelines or as legislation dictates.
  • Ensure that emergency procedures, equipment and or other requirements are suitably controlled and briefed.
  • Ensure that risks and hazards associated with their operations, building and activities are identified, evaluated, controlled, reduced and formally documented and ensure that these are communicated to the relevant Interested Parties and reviewed regularly.
  • Actively review technologies, procedures and process to where possible provide practical solutions to eliminate, reduce and control hazards and risks associated with activities.
  • To actively commit to the engagement, consultation and participation of employees on matters regarding Health, Safety, Welfare and Wellbeing.
  • Encourage staff to identify and actively report close calls using our Accident Close Call Procedure contributing towards improving the Health and Safety Culture throughout the organisation.
  • Ensure that all employees have sufficient supervision, information competence, training and knowledge to carry out their tasks without compromising the safety of themselves or other Interested Parties.
  • Ensure that all contractors working on Ensafe sites, or under the operational control of Ensafe, comply with the Health and Safety Procedures.
  • Ensure that suitable resources are provided to ensure the implementation of this policy.
  • Review, monitor and revise policies and procedures including this policy statement regularly via audits, management meetings and legislation updates and any other means that Ensafe requires in an effort to continuously improve its Health and Safety Culture and to ensure continuing suitability for our business needs and identified Interested Parties.

 

Ensafe also acknowledge and recognise that safety and safe behaviours go hand in hand in reducing accidents on site and are committed and driven to improve safety culture and influence the behaviours of all our staff and anyone who works with or on behalf of Ensafe.

Ensafe management are committed to the following with regards to behavioural safety:

  • Leading from the front by setting a good example.
  • To be open and honest in its approach to safety.
  • Proactively educate and discuss with all staff on the importance of safety and safe behaviour at work.
  • Provide adequate support and training for all staff to develop their awareness of safety.
  • Actively strive to exceed the minimal legal and legislative requirements.
  • Provide suitable equipment and training for individuals to carry out their task.
  • Proactively offer a no blame culture on reporting near misses, close calls.
  • Integrate and promote safety into the company’s culture to all staff at all levels.
  • Strive to demonstrate a continual improvement in the company’s safety performance.
  • Analyse accident, incident and near miss trends.
  • Plan and organise activities and tasks safely, with clear concise instructions and documentation.
  • Communicate effectively not only with employees but other interested parties.
  • Share information with other companies so they may learn from our own experiences.

 

  • Ensafe’s overall aim and objective is to enhance the safety reputation of the company, keep its employees safe and proactively improve the safety culture of not only with in our own organisation but to try and influence the safety culture of other organisations.

 

  • Ensafe’s ambition is to be a leader and innovator in the pursuance of embedded safety culture and behaviours within the industry.

 

  • The Action Plan to enable Ensafe to fulfil this ambition is set out below.

 

  • What we're trying to do?
  • We aim to:
  • To ensure we reduce the likelihood and severity of any accidents and incidents by implementing suitable control measures;
  • To make Health and Safety a core element of the business and just as important as other key functions;
  • To ensure that all work is carried out with safety at the core;
  • To embed a positive Health & Safety Culture throughout the organisation with a everyone involved attitude;
  • To exceed the minimum Statutory Legal Requirements;
  • To strive to be a leader in Health and Safety and influence and bring positive change to our recognised Interested Parties;
  • To continual improve safety across the organisation and industry; and
  • Lead from the front and be a pioneer in Health and Safety innovation.
  • How we're going to do it?
  • We will always:
  • Make sure we actively consider Health and Safety as part of our business as usual activities;
  • Identify hazards, assess risks to see whether our control measures are adequate or need to be improved;
  • Set ourselves SMART Health and Safety Objectives and targets to push the organisation to continually improve;
  • Monitor how well we are achieving the objectives (for example, through inspection and audit) and record results;
  • Report, record and investigate all accidents and incidents to see where we can learn lessons and improve;
  • Communicate and consult with all interested parties across the business with a view to championing Health and Safety Culture;
  • Embed Safety Champions across all forms of the business with a view to promote a positive culture change;
  • To ensure that we provided suitable and practical Health and Safety training across the business;
  • Get advice from outside competent specialists whenever we need it;
  • Meet basic workplace welfare requirements, have appropriate first aid and fire precautions and Employers Liability Insurance; and
  • To promote the close call and near miss process across the business.
  • Who is responsible for what?
  • The Managing Director, has overall responsibility for Health and Safety in the Company;
  • The Health & Safety Managers must make sure Safe Systems of Work are always followed and carry out regular monitoring;
  • Every member of staff must co-operate in following safe procedures, report problems and make suggestions for improvements;
  • Our contractors and suppliers must provide us with all necessary safe information and co-operate with our Health and Safety requirements.

Quality Policy 

  • Ensafe Consultants is the trading name of Challen Commercial Investigations Limited (03426833) incorporating the wholly owned subsidiary Ensafe Consultants (ROI) LTD (646123) (hereby referred to as Ensafe).  It is the policy of Ensafe to focus on providing a quality service to its customers and clients and has adopted a policy of providing client services which have the requisite to merit total customer satisfaction.
  • Ensafe sees its Quality Management System and objectives as an essential requirement for the long-term success of the business and this is supported by its highly skilled staff, products and knowledge.
  • Ensafe is committed to providing a service to the client compliant with all clauses prescribed ISO9001 and also by IS017025 and ISO17020 quality standards which are directly accredited by the United Kingdom Accreditation Service (UKAS) and the Irish National Accreditation Board (INAB), for all appropriate testing and inspections. This does not include opinions and interpretations, unless otherwise stated.
  • The quality policy is defined and reviewed by the Directors and Senior Management, who have a responsibility to implement any necessary steps to ensure suitable resources are allocated to enable the successful operation and upkeep of the quality manual.
  • The Integrated Management System Manual clearly defines the resources, equipment and responsibilities required to undertake the activities in line with the overall scope and operation of the company. The manual also defines the procedures, which have been devised to ensure that the quality of the work carried out, the integrity of the samples taken, and the calibration and serviceability of the equipment used meets all relevant quality objectives.
  • It is the responsibility of all staff to fully understand and comply to the contents of the quality manual and related processes and procedures.  In order to achieve the policy objectives, the company organisation is structured with established levels of responsibility, authority and inter-relationships. Overall responsibility and implementation of the quality system to Ensafe Consultants are a whole is assumed by the Quality & Compliance Director.
  • Ensafe is fully committed to providing a quality service to its customers using a combination of management principles, process, and ongoing programmes for assessment and continual improvement with an aim of maximising customer satisfaction, experience and compliance.  To achieve this high level of quality the company have established a framework of objectives as a cornerstone of the Quality Management System; these include:
  • To understand our customer needs and expectations and continuously seek to improve our services to enhance customer satisfaction.
  • Communicate throughout the organisation the Quality Management objectives and the importance of meeting all customers legal and compliance requirements.
  • Maintaining a healthy and constructive work ethic and environment that enables personnel to produce optimal output.
  • Ensure the availability of resource, products and support to meet the customer needs and requirements.
  • Establish the requirements and setting of SMART quality objectives.
  • Provide confidence to customers that their requirements for HSEQ are being achieved in the delivered product or service.
  • Conduct management reviews of the effectiveness of the Quality Management system and objectives.
  • Ensure the quality policy statement is available and communicated to all interested parties.
  • Ensafe are fully committed to work with any identified interested parties to establish and maintain the highest quality standards.

 

  • The management are committed to regularly reviewing this Policy Statement in order to ensure its continual suitability for our business needs.
  • Ensafe operates a Quality System which is appropriate to all aspects of both companies accredited services. The aim of the system is to ensure that all staff carrying out accredited procedures and operations are suitably responsible and trained, and that the range of facilities and equipment and the scope of operations comply with all guidance and legislation. The quality system ensures that the criteria are met on an ongoing basis.

Website Privacy Policy

Ensafe understands that your privacy is important to you and that you care about how your personal data is used. Ensafe respect and value the privacy of everyone who visits this website, www.ensafe.co.uk and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

This Privacy Policy describes our procedures in connection with information that we collect via our website. Ensafe do however not have any control over third party who are linked to our website but not associated with our company.

By providing Personal Information to us, you agree to the terms and conditions of this Web based Privacy Policy.

What Does This Policy Cover?

This Privacy Policy applies only to your use of our web Site. Our site contains links to other websites. Please note that Ensafe have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

Personal Information obtained during website usage can be categorised as:

  • Name
  • Username
  • Postal address
  • Telephone number (including work and mobile phone numbers)
  • Email address (including personalised work email addresses)
  • Country of residence
  • Credit and debit card number/company payment details
  • Social media account ID
  • Device and browser data
  • Page tags and Log Data

How we collect your information?

Ensafe and our approved web designers may collect personal information as follows:

  • Via the web site: We may collect Personal Information through the site when you sign up for latest news, marketing services or utilise the ‘Get in Touch’ function.
  • Log Data: The log files contain data about each access, including IP addresses, internet service providers and the files viewed on our site.
  • Information from page tags: Third party tracking services that employ cookies and page tags to collect data about visitors to our websites. This data includes usage and user statistics.
  • Device and browser data: We collect information from the device and application you use to access our services. Device data mainly means your IP address, operating system version, device type, system and performance information, and browser type.
  • Usage information: We collect usage information about you whenever you interact with our websites and services. This includes which web pages you visit, what you click on, when you perform those actions, and so on.
  • Referral information: If you arrive at our websites from an external source (such as a link on another website or in an email), we record information about the source that referred you to us.

How We May Use Your Personal Data?

Under the Data Protection Legislation, there must always be a lawful reason for using personal data.

  • Responding to your web-based enquiries
  • General enquiries
  • Vacancies
  • Communicating changes to the site such as terms and conditions
  • For our own business purposes in line with internal and industry marketing campaigns
  • Advertising and promotional material to which you have agreed to receive

The Career Tab

Ensafe’s Website contains links to our Careers section, which contains information on our company and our current vacancies, including application methods. Any Personal Information submitted through this portion of the site will be governed by our internal Privacy Statement and General Data Protection Policy

Marketing Specifics

With your permission and/or where permitted by law, Ensafe may use your personal data for marketing purposes, which may include contacting you by email, telephone or post with information, news, and offers on our services.  You will not be sent any unlawful marketing or spam. Ensafe will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

Linked Third Party Sites

This policy statement does not cover, nor are Ensafe responsible for the privacy, cookies, or any other practices of the third parties. The inclusion of the link within the Ensafe Website does not imply any endorsement to the linked third party.

In addition, the Ensafe Website also contains links to the company’s social media accounts, where additional personal information may be recorded.  Information provided on this platform is controlled by the applications privacy policies and not Ensafe’s. Ensafe have no control over, and shall not be held responsible for, any third party use of information that you have provided.

Statement of Scope

Challen Commercial Investigations Limited trading as Ensafe Consultants (here on referred to as Ensafe Consultants) operates to the standards and procedures detailed within the company’s management systems and technical procedure documentation.  The Integrated Management System covers the requirements of Ensafe’s accreditations to ISO 17025 (Option A Management System), ISO 17020 (as a Type C Body), OHSAS 18001 (Health and Safety) and ISO 14001 (Environmental Management) along with all relevant legislation and guidance notes.  Accredited works are externally monitored by United Kingdom Accreditation Service (UKAS) and BSi Group in accordance with the agreement between Ensafe Consultants and UKAS and BSi Group.

Ensafe Consultants is a member of the Regular Inter-Laboratory Counting Exchange (RICE), scheme, operated by the Health and Safety Laboratory (HSL) who are an agency of the Health and Safety Executive.  The scheme is designed to compare the asbestos fibre counting results obtained by analysts employed by this laboratory with those obtained by other laboratories and to therefore ensure national standards of counting.

Ensafe Consultants are also a participant in the Asbestos in Materials Scheme (AIMS), operated by the Health and Safety Laboratory who are an agency of the Health and Safety Executive. The scheme is designed to establish the proficiency of the laboratory by comparing identification analysis results of bulk samples, with the results from the Health & Safety Laboratory.

As an organisation Ensafe Consultants aim to provide the following high quality and professional services to its customers and clients, these include:

  • Asbestos Surveying, Project Management and Testing Services
  • Health and Safety Consultancy Services
  • Asbestos and Health and Safety Training Services

The company acts as a commercial concern and provides independent analytical, inspection and testing as follows:

  • Domestic, commercial and industrial premise surveying for the identification of asbestos
  • Analysis of bulk samples for the identification of asbestos
  • Specific sampling for the identification of asbestos
  • Asbestos reinspection’s and quality assurance resurveys
  • Independent 4 stage clearance assessment following the licensed and non-licensed removal of asbestos
  • Analysis of air for asbestos fibre identification

Ensafe’s accredited activities are in accordance with ISO 17020 standards (Type A) for inspection and ISO 17025 (Option A) standards for sampling and analysis. Our static laboratory location (A) is at the Ensafe Consultants, The Forge, Blisworth Hill Farm, Blisworth, Northampton, NN7 3DB.  Ensafe also have a permanent site laboratory based at the Shell Tower Building, Old Street, London EC1V 9BP.

All of our processes and procedures for the Management System can be found using the following link Integrated Management System. The organisations aim is to achieve ISO45001 status whilst taking into consideration our clients own standards and requirements. Ensafe are also ratified to ISO 9001 as the management system requirements are aligned to ISO 17020 and ISO 17025.

The Integrated Management System contains written policies and procedures that cover the specific Quality, Environmental and Health & Safety Management Systems. The content of the HSEQ procedures are regularly reviewed to ensure adherence to standards, to take into account any changes to standards or legislation and to allow for further development through the identification of opportunities and continual improvement.

The overall responsibility of the management system lies with the Managing Director, with day to day assistance from members of both the Senior Leadership Team, Operational Leadership Team and Senior Managers. The dedication of our team, our flexible approach and total understanding towards our clients’ needs and expectations, ensures they consistently use our services, this coupled with our affiliations, accreditations and certifications means they return time and again.

Our vision is to be the preferred global provider of quality specialist occupational Health, Safety and Environmental Consultancy Services, with a purpose to manage our clients’ risks, providing peace of mind by achieving legislative compliance without complication.

Ensafe Consultants are audited on an annual basis by external bodies to ensure ongoing compliance with required standards and company procedures, incorporating independence, impartiality, and integrity.

General Data Protection Policy 

  • Ensafe Consultants, is registered in the United Kingdom under number 03426833, whose registered office is at 2 Browns Road, Daventry, Northamptonshire, NN11 4NS. Ensafe Consultants (ROI) is registered in the Republic of Ireland under number 646123, whose registered office is at Marine House, Clanwilliam Place, Dublin 2, Dublin, Ireland.
  • Both companies (hereby referred to as Ensafe) are strongly committed to protecting personal data. This privacy statement, which incorporates the General Data Protection Policy describes what personal data is held, how the data is retained and protected, the reason for the retention of this personal data inclusive of external usage, where the personal data is stored and under what circumstances would the data be deleted.   Regarding data protection and the rights of Ensafe’s employees and clients who provide 3rd party data (“data subjects”) in respect of their personal data.
  • Under EU Regulation 2016/679 General Data Protection Regulation (“GDPR”) defines “personal data” as any information relating to an identified or identifiable natural person (a “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
  • Ensafe processes personal data for numerous reasons, the means of collection, lawful basis of processing, use, disclosure and retention periods may differ depending on what the data is required for, be that internal employee data or external customer data. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
  • For Ensafe’s Web based Privacy Statement see www.ensafe.co.uk.

 

  • THE GENERAL DATA PROTECTION POLICY
  • This Policy sets Ensafe’s obligations regarding the collection, processing, transfer, storage, and disposal of personal data. The procedures and principles set out herein must be followed at all times by employees, approved contractors, or other parties working on behalf of Ensafe.
  • Ensafe is committed not only to the letter of the law, but also to the spirit of the law and places high importance on the correct, lawful, and fair handling of all personal data, respecting the legal rights, privacy, and trust of all individuals with whom it deals.
  • The GDPR sets out the following principles with which any party handling personal data must comply. All personal data must be:
  1. Processed lawfully, fairly, and in a transparent manner in relation to the data subject
  2. Collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes
  3. Adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed
  4. Accurate and, where necessary, kept up to date. Every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, is erased, or rectified without delay
  5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed
  6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organisational measures
  • Third Party Data
  • Ensafe collect and process third party personal data to enable the facilitation of project requirements, payment agreements, training provisions and data portal access. Ensafe are committed to being transparent about how we collect and use this personal data and in meeting our data protection obligations by the utilisation of data sharing agreements and agreed terms and conditions.
  • There is a need to process third party data from our clients or approved suppliers for various reasons including training provisions, project works and to meet our obligations under our engagement contracts. For example, we need to process the data to ensure we have the correct payment schedules in place, for access arrangements when contracted to work at external sites / residences, to enable access to data portals, approval procedures for suppliers and sub-contractors and to enable Ensafe to facilitate requested training, be that by our own internal training providers or by approved external training providers.
  • Ensafe also process data to ensure compliance with our legal obligations to comply with health and safety laws. In other cases, we have a legitimate interest in processing personal data before, during and after the end of the contractual agreements.
  • Processing personal data allows Ensafe to:
  • Make direct contact with third party residential tenants and site agents to arrange site access
  • Generate individual data portal access to enable client to have full visibility of building portfolio asbestos management information
  • Assess business credentials for acceptance onto Ensafe’s approved lists for critical suppliers, sub-contractors and asbestos removal contractors
  • Assess business credentials for acceptance onto other parties approved lists for sub-contractors for which Ensafe undertake the approval process
  • Facilitate training requirements of both clients, external candidates and other interested parties
  • Monitor training course quality and promote through the use of testimonials
  • Where provided, we monitor special categories of personal data, such as information about disabilities, ethnic origin, sexual orientation, health or religion or belief to promote an inclusive work ethos

 

  • COLLECTION, STORAGE AND RETENTION
  • Ensafe collect and process a range of information that is obtained in a variety of ways; Pre employment and employment information is obtained in hard copy form initially before being transferred to Ensafe’s secured systems, Pre-Qualification Questionnaires obtained in hard copy form initially before being transferred to Ensafe’s secured systems, tenant and site contact details supplied securely direct from the client which are then transferred on to Ensafe’s secured systems, information obtained during the completion of training courses is securely transferred to the examining bodies but elements of the data for registration are maintained securely within the Ensafe system.
  • On occasion, Ensafe employee data may be transferred to a third-party agent for reasons such as insurance. All suppliers of this type are fully approved and have adequate GDPR procedures in place.
  • The data will be stored in a range of different places such as our CRM, internal network folders and in other IT systems including our email system and will be held for the duration as specified within our retention procedures. Ensafe retain some data after the cessation of any technical project for a period of 6 years to enable a full reproduction of the site-based for legally based requirements. For a complete list of all the data held, the purpose for which the data is held, where it is stored, and the retention periods please see the data retention procedure.
  • Sharing Your Data
  • Some information will be shared internally, between the Training, Finance, Compliance, Operational and Marketing teams. The data will only be utilised for the purpose specified within your contract with Ensafe. We will not share this data with any third-party organisations other than those specified for business continuity purposes.
  • THE RIGHTS OF DATA SUBJECTS
  • Data subjects have a number of rights:
  • Access and obtain a copy of their data on request
  • Change incorrect or incomplete data
  • Delete or stop processing their data, for example where the data is no longer necessary for the purposes of processing
  • Object to the processing of the data
  • Stop processing data for a period if data is inaccurate or there is a dispute about whether their interests override the organisation's legitimate grounds for processing data
  • If any external parties wish to exercise any of these rights, make a Data Subject Access Request (DSAR) or believe Ensafe have not complied with Data Protection Regulations, please contact [email protected].
  • TRAINING
  • We all have a responsibility to ensure Ensafe meet its data protection obligations to its employees, customers and clients. In support of this, we provide a number of training modules covering the handling of personal data, which will ensure that all of our employees fully understand how to handle data in line with our Data Protection Policy. This training will be provided on an annual basis with ongoing refresher days.
  • Compliance to these GDPR principles is contained within the Company’s HR procedures which are fully controlled and reviewed under the Integrated Management System.
  • This Policy shall be deemed effective as of the approval date. No part of this Policy shall have retroactive effect and shall thus apply only to matters occurring on or after this date.

C

  • COVID-19 POLICY STATEMENT
  • The constantly evolving situation in regard to COVID-19 brings a range of significant challenges to all businesses, clients and most of all our own staff.  Ensafe is committed to ensuring that it undertakes everything morally and legally within its powers to protect the health and wellbeing of its staff and interested parties in these most challenging times. Ensafe will continue to monitor and follow Government, NHS England, Irish Health Service Executive and WHO (World Health Organisation) advice daily as this pandemic evolves.
  • Ensafe are committed to ensuring that we do everything practicable to ensure the safety of our staff and as such we have implemented the following processes:
  • All regional offices have been assessed and actions taken to ensure all areas are covid secure.  
  • Ensafe continue to review the covid security levels of each site by means of data collection;
  • Information is gathered from all clients in regards to COVID-19, which includes:
  • Have there been any confirmed COVID-19 cases on site in the last 14 days?
  • Have there been any suspected COVID-19 cases on site in the last 14 days?
  • Is the client aware if they have come in contact with any suspected or confirmed COVID 19 cases?
  • Does the client have any processes and procedures in place to restrict the transmission or spread of COVID-19?
  • Can social distancing measures be observed on site?
  • Regular reviews are being undertaken in line with the government’s roadmap.
  • Vulnerable individuals are being fully supported.

 

  • A range of practical measures have been implemented to protect our workforce and clients.  These include:
  • Implementing social distancing measures on any activity in accordance with Government guidance.
  • Providing suitable personal protective equipment such as gloves, RPE, overalls and goggles for all relevant staff.
  • Refraining from using any form of public transport when travelling to and from the place of work.
  • Ensuring that all the site staff have been supplied with suitable cleaning supplies such as wipes and hand sanitisers.
  • Reviewing shift patterns and office occupancy levels to reduce exposure.
  • Introducing regular testing regimes
  • Clear guidance of when to isolate and for how long.
  • Processes have been implemented to ensure that all staff have a way of raising any suspected symptoms with the relevant Ensafe Line Managers.
  • Promotion of good hygiene across the organisation, including hand washing and welfare requirements.
  • Producing site specific RAMS and control measures and guidance for each site.
  • Ensafe Staff are expected to adhere to and follow all site instructions, policies and procedures, particularly in respect to this virus.
  • Ensafe are committed to ensuring that everything reasonably practicable is undertaken to ensure the safety of our staff. This policy statement provides general information and guidance on what Ensafe is currently completing to ensure our staff, clients and any interested parties health and wellbeing is protected in these unprecedented times.

 

How Do You Contact Us?

To contact Ensafe about anything to do with your personal data and data protection, including making a subject access request, please use the following details

Email address: [email protected]

Telephone number: 01604 878190

Postal Address: Ensafe Consultants, 2 Browns Road, Daventry, Northamptonshire, NN11 4NS

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