Ensafe’s Statement of GDPR Compliance
This data protection statement ensures Ensafe Consultants;
- Complies with GDPR 2016/679 and industry good practice
- Protects the rights of individuals who work for or are associated with the company
- Has suitable protection to protect against data breaches
- Is transparent about how it stores and processes personal data
- Protects itself from the risks of a data breach
Ensafe Consultants in accordance with the various Articles of GDPR (2016/679);
- Any personal data, be that from internal staffing regimes or external client / supplier information shall be lawfully obtained, with consent and only used for the purposes agreed.
- The period for which the data is stored and the method used to destroy will be fully transparent and agreed within the consent process.
- All stored data will be done so in a secured and compliant manner to prevent unauthorised access.
- Personal data stored by Ensafe will be fully encrypted inclusive of all data back-up systems.
- If at any stage the personal data is deemed inaccurate, correction of this data will take place forthwith with the guidance and consent of the data source.
- The release of personal data will be controlled by the data controller, with suitable authority obtained from the data source.
- Sensitive data will only be stored in a manner not relating specifically to individual.
- Where third party data is supplied to Ensafe as a means of undertaking site based activities. Compliance to the clients own GDPR procedures will be assessed at pre contract or contract review stages. Third party data will be stored for no longer than is necessary for the specific purposes for which the data was supplied.
- Ensafe does not transfer European Data outside the European Economic Area
- In the unlikely event of a personal data breach Ensafe will notify the supervisory authority within 72 hours of the breach occurring. If deemed necessary, notification of the data breach shall be sent to the data sources.
Corporate Policy on Modern Slavery and Human Trafficking.
Ensafe Consultants is committed to maintaining and enforcing effective systems and controls to ensure compliance with Modern Slavery Act 2015
We recognise modern slavery is a criminal activity and a violation of human rights. The deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain is unacceptable. For these reasons, slavery and human trafficking is a matter of zero tolerance within the company and endorsed by this Policy.
It is our approach to comply with all laws and regulations relevant to our business in which we operate to and endeavour to ensure slavery, servitude and forced or compulsory labour is not taking place anywhere within our own business, our contractors we use and in any of our supply chains.
We undertake all reasonable and practical steps, including a vigorous contractor and supplier approval process to ensure our approach is reflected in that of the organisations that we are working with or associated with.
To ensure that our standards are being implemented throughout the businesses of our suppliers and that local legislation and regulations are complied with by using agile inspections and audit.
We operate a whistleblowing policy and system to allow concerns to be raised sensitively and we will assess any instances of non-compliance on a case-by-case basis and will take appropriate remedial action.
Ensafe Consultants affirms its commitment to global environmental protection and recognises the importance of incorporating environmental issues within its business decisions and activities.
The organisation acknowledges the potential for serious environmental impairment which could arise from its contractual operations if these were not carried out in an environmentally responsible and quality manner at all times. Ensafe consultant’s are committed to complying with the requirements of the Environmental Protection Act 1990, and all duties and obligations imposed by the Act, and all other Environmental Acts and Regulations.
Ensafe’s aim is to achieve this using five core guidelines which are:
• Setting measurable environmental targets and objectives
• Implementing suitable control processes and procedures.
• Actively researching new technology to aid its moral and legal environmental obligations.
• Monitoring and reviewing the impact of Ensafes activities regularly.
• Working with our Interested Parties to ensure that environmental impact is considered,
Essentially the organisation will:
• Operate and communicate the Environmental Management System, wherever practicable and ensure it meets with the requirements of relevant International Standards.
• Wherever possible, within the legislative constraints of the Control of Asbestos Regulations 2012, protect the environment with regard to aspects of work that are environmentally significant.
• Educate, train, engage and motivate its interested parties to work in a manner which maximises environmental protection and ensure the effective communication of the Ensafe’s Environmental Policy, Objectives and Procedures.
• Commit to the reduction and prevention of pollution or polluting agents.
• Take action with regard to legitimate concerns of Employees, Clients, Regulators, Public, Insurers or other bodies with regard to improving the environmental performance of its business.
• Work with our identified interested parties to reduce waste being sent to landfill by the effective use of the reduce, recycle and reuse processes where possible.
• Where possible improve environmental efficiency and sustainability by the effective management of our buildings, equipment, consumables and vehicles.
• Carry out regular audits to ensure the effective implementation of our Environmental Policy.
• Ensure that the organisation strives for continual improvement in its environmental performance and Environmental Management System.
Ensafe are committed to working with our Interested Parties to reduce our impact on the environment by management initiatives and to encourage all aspects of the business to be environmentally conscious in our BAU work operations.
Recognising our environmental impact and monitoring our management systems will help drive policy changes and in the long term contribute towards more decarbonised energy systems, environmental and energy law, climate change and biodiversity and conservation and sustainable aquaculture.
The management are committed to regularly reviewing this Policy Statement in order to ensure its continuing suitability for our business needs, legislation and identified Interested Parties.
Health and Safety Policy
In the conduct of its business, Ensafe Consultants commits itself, so far as is reasonably practicable, to protecting the health and safety at work of all its employees and any other identified interested parties.
This Policy Statement is designed to outline Ensafe’s commitment to controlling and managing all aspects of health and safety risks that are created as part of the company’s activities and daily operations.
The Company recognises that not only do we have a legal duty under the Health & Safety at Work Act 1974 and associated legislation, but we also have a moral duty to ensure that the company activities do not bring any harm, ill health or damage to any of our Employees, identified interested parties, equipment or buildings.
The company strongly believes that its Employees are the most valuable assets and as such deserve to be able to carry out their daily task with minimal risk to their own Health, Safety and Wellbeing in line with the Companies Visions and Values Ethos.
The Company operates an Integrated Management System that has gained the BSOHSAS18001:2007 Certification.
In order for Ensafe to meet or exceed its responsibilities the management are committed to:
• Actively bring this policy to the attention of its employees, clients and all other identified interested parties.
• Ensure that the company’s operations, the health and safety of its employees, and interested parties are not compromised.
• Ensure health and safety responsibilities are assigned and communicated to all relevant parties
• Ensure that any accidents, incidents and close calls are investigated, and any actions implemented.
• Ensure that the organisation complies to all applicable and relevant Statutory Legislation, Approved Codes of Practice, Industry Best Practice, Railway Standards and other Client requirements.
• Ensure management commitment to a programme of continual improvement with regards the reduction of Health and Safety risks across its business activities.
• Ensure that suitable premises, welfare facilities, PPE, equipment, plant and vehicles are maintained and tested as per the manufactures guidelines or as legislation dictates.
• Ensure that emergency procedures, equipment and or other requirements are suitably controlled and briefed.
• Ensure that the Company has identified, evaluated, controlled and documented the risks and hazards associated with their operations, building and activities and ensure that these are communicated to the relevant Interested Parties and reviewed regularly.
• Actively review technologies, procedures and process to where possible provide practical solutions to reduce, control or eliminate hazards and risks associated with our activities.
• Actively communicate and consult with employees on matters regarding Health, Safety, Welfare and Wellbeing.
• Encourage staff to identify and actively report hazards or risks using our close call procedure contributing towards improving the health and safety culture throughout the organisation.
• Ensure that all employees have sufficient supervision, information competence, training and knowledge to carry out their tasks without compromising the safety of themselves or other Interested Parties.
• Ensure that all contractors working on Ensafe consultant’s sites or under the operational control of Ensafe consultant’s, comply with the policy on Health and Safety.
• Ensure that suitable resources are provided to ensure the implementation of this policy.
• Review, monitor and revise policies and procedures regularly via audits, management meetings and legislation updates and any other means that Ensafe requires in an effort to continuously improve its Health and Safety Culture.
• The management are committed to regularly reviewing this policy statement in order to ensure its continuing suitability for our business needs legislation and identified Interested Parties.